Best Practices to Make The SAP Project Productive – Project Prep and Planning

SAP is definitely one of typically the most widely used technology within the world nowadays allowing companies to be able to run and handle their end-to-end business processes using one incorporated technology platform. SAP NetWeaver allows businesses to integrate 3rd party systems in addition to external web programs together with SAP core ECC system(s) there by supplying a robust technologies infrastructure. This helps enterprises which have already used various other third party systems to preserve their investment to support their business development. Now explained just about all about SAP, you all know that will any SAP modification project is a new huge undertaking and every customer wants to put maximum hard work and dedicated labor force to make the implementation successful.

Today I would likely like to stress on some ideal practices all SYSTEMS APPLICATIONS AND PRODUCTS customers may choose to take into account to minimize any kind of risks and assure success of your current IT transformation job. Every company provides different business needs in order to meet their company growth strategy making each SAP job unique in it is own way and I will discuss some best practices on a very higher level that your SAP project command can use to their advantage to guarantee that their SAP project is set up for success.

So, just how does an IT Transformation project commence? Typically, An THIS strategy to assist a company’s small term and very long term business expansion is established simply by the C-level executive leadership (mostly by simply CEO, CIO, CFO, Vice Presidents associated with business and IT as well as Systems). When the IT strategy is defined and approved, the executive steering panel is formed which includes of the above business owners and key leadership people representing the organization. The project is then officially kicked away into planning, preparation, blueprint, functional design, technical design and build, test, deploy, go-live and upkeep phases. There happen to be different guidelines or even actions I recommend relying on the client and project situations. It might not be almost possible to include best practices for all scenarios in this kind of article. But , My partner and i will make a good make an effort to cover the particular best practices in addition to proactive measures in a macro degree that should become followed during each and every of the rendering phases to reduce risks and prevent any unforeseen challenges to budget and go-live dates.

Simply one, I will talk about best practices intended for SAP project planning phase which involves business readiness, technology (and SAP modules/packages) selection, collection of SAP implementation partner (also known as SAP Systems Integrator) and then the project preparing phase. Part a couple of and 3 will take care of the remainder phases of your SAP project.

Planning Phase
Early on on in this period, the steering committee should meet plus establish your initial composition of project authority that should incorporate a program sponsor, business lead and IT lead who are really part of your company today and shall continue to guide the IT technique of the company planning forward.

Business Openness (Define Goals, Range & Engagement Model)
In the planning phase, initially typically the project leadership should meet with major stakeholders and define their department goals that ought to be met by the SAP project. For erp solution , when the new transformation project includes a fresh business initiative or perhaps significant enhancements in order to existing business techniques, then time to be able to go-live will become a major element. Is the go-live timeframe aligning together with the time any time you are organizing to launch typically the new business effort? Next thing We will recommend is usually to prioritize the top project factors for example schedule, budget, and even quality so that these constraints can easily be clearly articulated during the seller selection process. Likewise, define the superior level scope regarding the project into 3 distinct groups for each business work stream such as ‘High’, ‘Medium’ and ‘Low’ concern. Also, business stakeholders and leadership demands to identify range items that can certainly be eliminated in the event that the project price range and schedule is usually challenged. To the minimum it might be good to possess a PMO process in place to de-scope any of the items when moment or budget will be challenged.

During this specific phase the project leadership team ought to review the range with the project and even make a decision on the wedding model with typically the software implementation vendor. Typically you can choose between a ‘Fixed Fee’ or ‘Time & Materials’ engagement design. Fixed Fee style means the vendor provides to implement the complete project or every phase of typically the project for some sort of fixed price. Using Fixed Fee model, you as being a consumer need to define your scope plainly so that a person can include it in the declaration of work. Fixed charge will even mean that you will be typically charged inside most cases concerning 20% surcharge by systems integrator to pay the risk to be able to deliver the job on a range that was mutually agreed upon at some sort of fixed price. The particular drawback on this tackle is sometimes you will find a potential for quality of deliverables to be impacted throughout the process of delivering solution mainly because quickly as feasible in the predefined price range. A big change control board ought to be established and even protocol for coping with change requests have to be defined. This is advisable to be able to do quality evaluations on deliverables in addition to overall implementation to be able to ensure that remedy delivered is involving high quality. Another engagement model will be ‘Time & Materials’ wherein the customer is paying with regard to resources on time in addition to material basis. Task management office (PMO) has to keep an eye on the project price range with respect to be able to progress on freebies very closely to make sure that project is shipped within the finances. It is possible to add opportunity and resources in order to meet deadlines thereby overshooting the organized budget. Using this model I will suggest an additional third party or in-house SAP project administrator (apart from CUANDO project and/or shipping manager) to assure task delivery in time and even budget. Estimates and re-estimates must be done in a timely manner at appropriate milestones within each period when using it. If the SYSTEMS APPLICATIONS AND PRODUCTS implementation project is certainly complex and range is not clearly known then that may become a better alternative. Now, in this kind of phase you ought to analyze all of the positives and cons regarding quite a few models and even find out that suits the most effective for your current business.

Usually preparation phase may last involving few weeks to a couple months and if you might have business group members already determined for the execution, you can indulge them in defining the future state business requirements. This would likely help accelerate the particular business requirements gathering phase and generation of BPRDs in the blueprint.

Technology Selection
In this content an assumption is usually made that you have already produced a decision to go with SYSTEMS APPLICATIONS AND PRODUCTS (SAP), but nevertheless not really all projects go with an assumed technology of option. In very brief, should your company demands to select a technologies to support your IT growth strategy there are various factors that must be considered into account this kind of as the subsequent:

Scalability of typically the technology platform
Capacity to support the long term business growth in phrases of functionality, files volume, performance, etc .
Robust integration functions with internal plus external devices
SOA (Service Oriented Architecture) capabilities
Capacity to boost the system in-house after go-live together with minimal or no support from the product development group from the technological innovation seller
Business functionality complement SAP common modules such while FI-CO, SD, LOGISTIK, IS Solutions, BI, PI, and so forth
Picking a Systems Integrator (or SAP Implementation Partner)
Once a person have selected SYSTEMS APPLICATIONS AND PRODUCTS (SAP) as your technological innovation platform, the up coming step along the way is in order to identify potential SYSTEMS APPLICATIONS AND PRODUCTS (SAP) implementation partners along with the help associated with a program specialist or SAP The united states. Invite potential seller sales executives plus supporting teams for any pre-planning workshops in order to orient vendors with objectives and advanced business requirements from the project. Invite recommendations from each of these vendor firms followed by elegant onsite review involving each proposal. Onsite review should contain formal presentation on how the merchant plans to provide the solution utilising an implementation methodology of the choice and also demonstration of vendor’s resource expertise in the SAP quests that need in order to be implemented. I would recommend picking minimum of at minimum two vendors via this process to go onto bid wedding invitations and further negotiations. Let’s refer to these vendors of which are selected to be able to bid as ‘Prospective Systems Integrator or even Prospective SI’. In order to get the most competitive project bids, a person need to work out project bids between at least 2 companies to arrive at a competing bid. But keep in mind that will vendor prior implementation experience and under one building SAP modules expertise should be aggressive before deciding in order to negotiate the offers.

A formal vendor evaluation sheet should get prepared to pick a prospective systems integrator. The project leadership should divide plus conquer to do each vendor study and fill typically the evaluation sheet to be able to cover the subsequent aspects. First, we have to assess whether the potential systems integrator (referred to as ‘SI’) has successfully shipped a similar task (same industry, solution and size) in the past plus check for consumer references. Also verify if the prospective SI has sent the project within just the estimated price range. If the finances was exceeded it would be good to know by what percentage typically the budget was surpassed and reasons intended for the same. Check in case there are enough SAP skilled assets with the CUANDO in each SAP module that have to have to be implemented by conducting the few SAP architect and senior advisor interviews. Generally in most tasks, offshore delivery abilities play a major role. If this is applicable to your task then analyze the particular offshore presence in addition to search for effectiveness as well as productivity of the offshore team upon a past task. Are you preparing to have got a SAP ‘Center of Excellence’ within your organization to support the particular SAP system post go-live? If there is no COE or the staffing inside the COE will be limited, you may want to check if the devices integrator has some sort of production support in addition to maintenance capabilities onsite / offshore to support the manufacturing environment 24 By 7.

Preparation Phase
According to the implementation method, this phase may well resemble to the one prior to plan phase. If the systems integrator will be running the PMO and overall job, make sure that all job and team (or work stream) events are defined during this phase. Every charter should clearly define the opportunity of the project or the relevant work stream, determine key stakeholders in addition to define the key element roles of members. To the minimum I would suggest a charter with regard to each of typically the following that should be prepared and signed off with the SAP project management.

Overall project charter
Overall business crew (and individual business work stream in case there is large projects)
Company Change Management hire
Integration team charter (includes legacy as well as external apps, PI & ECC integration)
Technical Architecture Rent (SAP Systems Architecture)
Application Development Charter (covering RICEF + W )
Musical legacy Systems Charter (Only if legacy or 3rd party outside applications are considerably enhanced to assistance a new business model or integrate using SAP ECC system )
SOA Charter (Although this may be integrated within parts within company and integration events, I strongly recommend a different charter together with an architecture team to lead SOA if your company provides a heavy emphasis on Service Focused Architecture. Creating an independent charter for SOA has heavily taken advantage of my past tasks to have powerful, non-redundant and successful enterprise services. )
The next stage I would really like to emphasize is very important especially if a person are using some sort of SAP implementation spouse (or Systems Integrator – SI) to prime your task. You need to interview and even select the CUANDO leadership such as consumer partner and business leadership in the devices integrator. Using a tested and knowledgeable head with the SYSTEMS APPLICATIONS AND PRODUCTS technology and company both together will be the very critical to the success of the particular project. In standard, I would certainly not recommend two or perhaps more people in the senior authority of the SI which includes representing SYSTEMS APPLICATIONS AND PRODUCTS technology and some others representing business competence. It is merely because these individuals may come from distinguish departments or teams inside the SI business and there may possibly be a prospective conflict with client positions between these groups. Even if you do employ several senior management from your SI, and then I would suggest having a completely independent project advisor to your task to ensure of which building goals in addition to solution delivery milestones are not compromised.

At some point the initial bid from the systems integrator may include task end-to-end initial quotes. If not, after that make sure that estimates are usually done for the entire project supported by the staffing model. Once again, as pointed above there will be a few milestones in your task when re-estimations will be done used by adjustments for the staffing model. Depending on this staffing type, I would advise interviewing and selecting all other DANS LE CAS OÙ key personnel just like the project manager, OCM lead, RICEF business lead, PI lead, DRONE lead, SAP Base or technical buildings lead and SYSTEMS APPLICATIONS AND PRODUCTS functional leads for each and every work stream. Can be and other SAP consultants for the two functional and techie work streams will be selected during blueprint depending on prepared start dates since determined by the particular staffing model. In case you have a systems integrator other than SAP, i then would point out it is nice in order to have a minimum of a good architect (senior SYSTEMS APPLICATIONS AND PRODUCTS consultant) from SAP America around the job to seek SAP functional expertise as well as leverage any SYSTEMS APPLICATIONS AND PRODUCTS solution assistance from SAP experts plus core development.

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